AIIM encourages businesses to go paperless

In the past, efficiently managing a fleet of company vehicles required a wealth of physical documentation consisting of everything from expense reports to booking forms and servicing schedules.

Today, however, intelligent fleet management software has allowed innovative businesses to move all of this information online, resulting in drastic benefits to productivity and efficiency.

But many companies have not yet clicked on to the wealth of potential benefits on offer when shifting to a digital data management format, instead choosing to remain in a state of inefficiency and disorganisation.

That is why the Association for Information and Image Management (AIIM) is encouraging more businesses to rethink the way they are using paper in the workplace, by releasing a free e-book entitled The Paper-Free Process Revolution Handbook in advance of World Paper Free Day on October 25.

According to AIIM, going paperless makes sense not only from an environmental point of view but also from a business point of view as well.

A PricewaterhouseCoopers study referenced in the AIIM e-book has found that on average 7.5 per cent of all business documentation is lost while a further 3.5 per cent is misfiled.

Those statistics highlight the value of comprehensive record management systems such as software for fleet management, which can compile all relevant information in relation to the vehicles in your fleet into advanced online modules, ensuring no information is lost or misplaced.

The AIIM e-book goes on to note several other key benefits of removing paper from an organisation's processes.

Those which are most relevant to fleet managers are an improvement in the ability to search and share documents, making documents and information more accessible and identifying space and cost savings.

"Using less paper isn’t just about "going green" or saving the rainforest," reads the AIIM e-book.

"Using less paper in your business processes will revolutionize your business - making it faster, flexible, and more responsive to the needs of your customers."