What's your approach to getting vehicle repairs done?

In a perfect world, your company's cars would run smoothly and your drivers would never have a problem getting from point A to point B. We don't live in that world, though. Mistakes happen; problems come up. There will always be times when vehicles in your fleet need to be repaired. When they do, efficiency is key. Time is money.

It's worthwhile to take the time to work out a detailed process for arranging for car repairs.

It's worthwhile to take the time to work out a detailed process for arranging for car repairs. You want to have a set procedure you can fall back on every single time. This way, you're not scrambling to come up with a plan each time a car breaks down. Instead, you're always ready to spring into action.

What goes into the repair process?

A key part of any company's fleet maintenance strategy is an airtight procedure for what to do when a vehicles needs repairs. According to the Department of the Premier and Cabinet, it's good to keep a few key priorities in mind:

  • The right repair specialist. Ideally, you'd like to have someone who's trustworthy and has a good deal of experience with the makes and models of cars that your company uses. If they're accustomed to working with other makes and don't have the right equipment, it can cause delays in the process.
  • A detailed plan. You need to know how long the job will take and what condition the vehicle will be in when you get it back. Having this information in advance helps you make contingency plans - it might be necessary to adjust your fleet schedule.
  • A carefully crafted budget. Fleet management is all about juggling various costs - labour, maintenance, fuel, insurance and so on. It's good to know precisely how repairs will factor in. Follow up with mechanics to ensure that repairs are staying on budget, and make adjustments if not.

How a good manager handles business

Being a fleet manager always requires being meticulous and detail-oriented. According to Popular Mechanics, this is especially true in car repair situations. Good managers know to take lots of notes, snap photos and label everything both before and after a job is done. This will help them discover snags in the process and optimise it further.

Manage your entire fleet of vehicles with ease.Manage your entire fleet of vehicles with ease.

The goal is to budget not just your money but your time, labour and mental energy. The better you do at record-keeping and planning, the easier the repair process is to stomach.

A new solution for managing the process

It can be difficult to juggle a large fleet of vehicles and handle many responsibilities at once. Luckily, it's easier when you have fleet management software in place that can help keep your affairs organised.

With Smartfleet, what you get is a complete solution that offers a wide range of personalised fleet management services. Whether it's service and maintenance management you're looking for, or fuel consumption monitoring, or anything else, we've got just the right solution to help you with the entire process.